Executive Office Administrator
Executive Office Administrator
This position plays a pivotal role in keeping this team aligned, managing schedules, coordinating meetings/conference calls, arranging video conferences and telepresence meetings, handling sample sale logistics, special projects and periodic coverage of the showroom. The responsibilities associated with this position are not limited to the duties described and may be modified at any time. The work schedule will sometimes vary and include some evenings and approximately 1-2 weekends per month.
Core Responsibilities
- Admin Support for executive team, including calendaring, scheduling, meeting prep, office needs
- Manages complex schedule and coordinates meetings with internal and external parties across by utilizing multiple calendars
- Manage the scheduling of all company meetings
- Manage individual calendars of the executive team
- Responsible for the Company sample sale room
- Maintains logs/status updates to track projects and their status
- Attend meetings where appropriate to take and share meeting notes
- Keep team documents and meeting agendas up to date and organized
- Manage, organize, and safeguard confidential material, displaying the utmost level of discretion and ethical standards
- Be on-call for last-minute itinerary changes and in-transit emergencies
- Prepares and processes purchasing card and expense reports in accordance with travel policy guidelines
- Assists in preparing presentations and proofreading documents
- Assists with team projects and events as needed (offsites, team building activities, etc.)
- Executes communication requests to property management and parking companies.
- Responsible for the headquarters (HQ) front desk
- Manage supply orders for HQ and Warehouse locations
- Other duties as assigned
Qualifications
- Comfortable in working in a fast-paced environment, flexible in changing direction as needed.
- Team-player who thrives in a fast-paced collaborative setting
- Pays attention to multiple details and multiple tasks while minimizing errors
- Proficiency in Google Suite, MS Office, Slack and project management or productivity applications, with the ability to learn and implement new tools/systems
- Ability to prioritize and multitask a high volume of tasks, problem solve and offer creative solutions
- Candidate must be highly organized with ability to prioritize with a sense of urgency.
- Discreet and able to maintain confidential information
- Excellent verbal and written communication skills
- Interest in learning more about fashion, fashion design operations and/or retail operations
If interested, please send resume and cover letter to careers@showmeyourmumu.com